If you’re using a DSL connection or a cheap web camera to keep the conference on the rails, then you’re squandering opportunities for improvement and likely hurting your own reputation in your client’s eyes. Fortunately, IT managers can markedly increase the presentation and efficiency of video conferencing between San Diego employees and clients around globe by following a few simple steps.

1. Find an Ideal Location – Setting up a video conference in a room with ample lighting and good acoustics is a great way to affordably and easily improve the quality of your video conferences. In lieu of nitpicking latency limits and megabits of bandwidth, you should focus more on the adjustability of the room’s lighting and using the proper equipment. For instance, make sure that drapes are closed if your camera faces a window. This will ensure a lower contrast in your video conferences and increase user satisfaction for everyone involved in the conference as well.
2. Use the Right Equipment – Inexpensive web cameras have their own problems, but there’s no sense in further hampering the quality of your video conference by using the cheap microphones built into them. Simply giving everyone standing in for the video conference a pair of headsets with an integrated microphone can dramatically increase the quality of your video conferences.  For those looking to invest in new technologies, providing a pair of USB-compatible headsets can do wonders for quality as well.
3. Software for Video Conference – These days you can adjust for poor network conditions by purchasing affordable video conferencing software that automatically optimizes visual and audio quality based on current network conditions. In fact, some managed IT services providers may be able to provide you with software as a service to help provide predictable monthly costs. If your bandwidth is already tapped, setting your video conferencing software to automatically make updates can lead to more predictable video conferences.

In essence, you want to optimize what you can control and deemphasize factors outside of your control – block out harsh sunlight, use a separate microphone, and automate video conferencing software to make instant audio and visual adjustments.

To learn more about how to increase the effectiveness of communication in your San Diego office, contact Syndeo Communications at 760-650-3300. Along with video conferencing and reliable VoIP systems, we also provide on-site, over the phone and emergency IT support in San Diego, CA so that you can be sure that your data is protected 24/7.