Spam is not only a nuisance for employees who have to sift through dozens of emails per day. On many occasions, spam emails contain harmful links and attachments that, when clicked on or downloaded, can cause serious damage to your company’s internal IT systems. According to industry research, spam emails are the main cause for system and IT network breaches around the world. If your employees continue to receive spam on a daily basis, the following tips will help get rid of these types of messages in your workplace:
Use Advanced Filtering Systems
Every email host uses a variety of filters that either reject emails completely or sends them to the spam folder. If you’re using a paid email host, the filters are probably more advanced than those used for people with free email accounts. Professional IT consultants in San Diego recommend also purchasing security software for your employees that will help prevent spam in the future. Like other types of filters, the software is not perfect, but implementing these programs will help further reduce the amount of spam your company receives on a daily basis.
Educate Your Employees
Education can be an essential tool for fighting spam. Let your employees know that they should never sign up for random email lists or enter their company email addresses into forms on websites that they don’t trust. Many employees may not be aware of what they are doing when giving away their email addresses. Help by showing them numerous examples of spam or phishing websites that only exist to spam recipients.
Get Email Security from a Managed IT Service Provider
Information technology should be one of the most important and closely secured aspects of your business. The vast majority of businesses in the United States store private financial and customer information that must remain secure in databases and systems from the outside world. The best way to fight spam and the potential for employee error and data breach is to hire a managed IT service provider and let them take care of email security for your company. An IT service provider will be able to implement security systems that are much better at fighting spam than any free email account or off-the-shelf security software.
If your employees are reporting large amounts of spam email on a regular basis, call (760) 650-3300 and schedule a consultation with Syndeo Communications, a trusted San Diego IT support company that can help identify new and possible threats and cost-effective and reliable solutions.