How to Increase the Productivity of Your Next Conference Call

Posted By in Tips for SMBs

Hosting a conference call with your coworkers can serve many purposes and achieve great results if carried out properly. As a small business ourselves, we wanted to share some of our tips for how to increase productivity of business-related conference calls. Our San Diego IT consultants know all too well that being organized and having the necessary tools can be the difference between a chaotic mess and a productive meeting.

Plan Ahead

When you have control of people’s time, you want to ensure that you make the best of it. Having notes and documents ready well before the phone call will prepare you for a successful session. Read relevant information so you are knowledgeable during the call. You will be able to speak freely on the topics you are covering and answer any questions that the others may have.

Keep Participants Informed

When inviting coworkers to the conference call, be sure to give them time in advance to plan it into their schedule. Give them enough information regarding the topics you will cover so they know what to expect and can prepare any questions beforehand. Also let them know approximately how long the call will take to avoid any surprises. At the beginning of the call, give an overview of what is to come and when their participation is appropriate or expected.

Use Quality Technology

Being prepared in all aspects is important. Ensuring that you have a capable and reliable business phone system, a high quality internet connection if you’re using VoIP, and other relevant technologies will produce a much better experience. Disconnected calls, interference, or lack of features to perform the call will only make it difficult to complete. The goal is a smooth, well run conference call.

Have Other Questions?

Have other questions about how to increase conference call productivity? Maybe you’re looking for information on how to better connect your employees through technology. Whatever the reason, Syndeo Communications is here to help. We are a trusted IT support company in San Diego, CA offering over the phone, on-site, and remote desktop support, and our consultants offer free consultations should you have any questions about current or future technologies. Call us today at (760) 650-3300. We look forward to hearing from you!