There are plenty of ways to send files. You can utilize email, upload them to your own web server, or use several DVD disks. The problem is that none of these solutions adequately addresses the problems with sending large files securely and quickly. They become increasingly complicated as the size of your file increases.
To this end, there are a few ways that you can send large files quickly to other people without having to worry about prying eyes. Each of these solutions has been chosen by our IT consultants for their relative simplicity and effectiveness.
Use Online Storage
There are several online file-sharing tools that are both legal and fairly secure to use because the files do not become listed anywhere.
YouSendIt allows you to send up to 100MB files, SugarSync allows for up to 5GB of storage, and WeTransfer shares files up to 2GB in size. Each of these solutions is as simple as dragging and dropping files, copying a link, and then sending that link to the intended recipient.
Software-Based Cloud Utilities
Software-based cloud solutions are more secure than those in the previous category because these services offer things like password protection, download authorization by user account and other security features.
OneDrive, Google Drive and Box each allow you to upload large files with varying limits just by dragging them to a sync folder on your computer. Dropbox is the only one with a potentially unlimited amount of storage, which makes it the clear winner for businesses.
What About Security?
Unless the individual service offers extra features, security is always going to be a concern when you upload something that others can download with just a link. Our San Diego tech support experts say that the best way to keep your files safe is to encrypt them while transferring them. You can send the link and the key to decrypt those files to the person who you want to download them, which makes it hard for prying eyes to view your files without your permission.
WinRar and other compression programs typically offer password protection that is strong enough for most people to use. If you need anymore encryption, then you should look into programs like Advanced File Encryption Pro, SafeHouse Professional or a PGP encryption software.
Interested in learning more about data and network security for San Diego businesses? Call 760-650-3300 and speak with one of the expert IT support and consulting experts at Syndeo Communications. We can answer any questions you may have and would also be more than happy to assist you.