Email archiving is the process of gathering, storing, and archiving content in an email message that can be found using a search function at a later date. This process often happens as the message is being received by the server or immediately after the message reaches the user’s inbox. Once all data has been extracted, it is stored on a magnetic hard drive, in the cloud or on a service for future use. Security and ease of access are the two most important factors to consider when searching for a reliable email archive solution.

The Importance of Email Archive: Reliability

Data stored within an email account is essential to the user because the message might contain important information regarding business matters, financial issues, client information, and more. The potential for financial loss is huge if any email data is lost, stolen or corrupted. Because of this, reliability is something that must be considered when searching for an email archive solution.

Network and Database Security Risks

In recent years, there have been a large number of network and database intrusions around the world. Hackers are often looking for information that could potentially damage the reputation of an individual, company or country, or are looking for some type of financial gain. While free email programs often use archiving solutions, they won’t have the same level of security as a professional-grade solution offered by a top San Diego IT support company.

Ease of Access

Once an email is archived, it might take the user a long time to retrieve it, depending on its age. Professional email archiving solutions solve this problem by deleting duplicate email files within the system before each message is archived and allowing the user to access archived emails while both in online and offline status. Users will also be able to easily access archived emails through a mobile device at any time when a professional email archiving solution is being used.

Have other questions about email archiving or email security for your San Diego business? Call (760) 650-3300 and speak to an experienced IT consultant from Syndeo Communications and learn how you can streamline your business with the newest technological advancements.